Packaging & Shipping Beers

Beers Must Arrive March 9-13, 2020 (Feb. 17-26 at Global Consolidation Points)

Competition entries must be received at the following address between Monday, March 2 and Friday, March 6, 2020. 

BA – WBC 2020

587 S. Taylor Avenue

Louisville, CO 80027

Detailed shipping information will be sent to participating breweries once the registration process is completed. Please carefully read the following to plan properly and to ensure your beer entries arrive on time. Late entries will not be judged.

Labeling, Packaging & Beer Quantities

Labeling your beers – *NEW* BARCODE LABELS FOR 2020

Brewing companies that normally bottle or can their products must send the beer in its commercially available container with the beer’s standard label.

  • Clarity and accuracy are key, please use the barcode beer labels emailed to you by the Brewers Association – these print on Avery 5160 label sizes)
  • Verify Information: make sure the info on the label matches the info we have registered for the competition exactly. If the info differs at all, it will cause problems during sorting and judging. GABF is not responsible for issues caused due to errors in labeling.
  • Print Them: print official barcode labels and affix one label to each bottle with adhesive (adhesive labels, clear packing tape, glue, etc.). Do not rubber band or tie loose paper to the bottles or use clear labels – this will surely cause issues during sorting.
  • Place them vertically on the side of the can or bottle. It is easier to scan barcodes when placed vertically.
  • Don’t worry about these things: 
    • You do not need to remove any commercial labels that are already on the bottle/can.
    • Detailed Judging information and pouring instructions  on the label – this information is provided to judges separately.
  • Please consider shipping extra bottles for our volunteer sorting crew that works hours in the cooler getting the competition beers sorted and inventoried for the competition.
  • Non-US Breweries ONLY – Government Warning Label: All beers produced outside of the U.S. without U.S. federal label approval must attach a label with the following text:For sample purposes only. Not for resale.Government Warning labels Government Warning: (1) According to the Surgeon General, women should not drink alcoholic beverages during pregnancy because of the risk of birth defects. (2) Consumption of alcoholic beverages impairs your ability to drive a car or operate machinery and may cause health problems.

Packaging Beers for Shipment

Package your beers in a way to withstand rough handling during transit. The World Beer Cup is not responsible for broken shipments.We will contact breweries if broken bottles are received, however time may not allow replacement bottles to be shipped. Determine the type of packaging that will ensure your beers maintain the best quality possible. Some breweries include cold packs in their shipments.

  1. *NEW THIS YEAR* – Barcode Box Labels. Please use the shipping labels emailed to you by the Brewers Association (these are 2×4″ or Avery 5963 label sizes). Affix one label to each shipping box with adhesive (adhesive labels, clear packing tape, glue, etc.). Remember to hand write the total number of boxes being shipped on each shipping label (i.e. Box #1 of 3, Box #2 of 3, Box #3 of 3, etc.)
  2. Create a packing list/inventory each box: place one copy in the box, and keep one copy for yourself. In an instance where there is an issue with your shipment (i.e. one a brewery’s four boxes are damaged in shipment), it is much easier and quicker to find a solution when the brewery has kept track of which entries were packed and shipped in a specific box. 
  3. Secure bottles/cans to avoid breakage: secure your samples so that they are packed to withstand very rough handling during transit. Specialized beer shipping containers are best, as they provide the best protection against damage. Newspaper and packing peanuts are NOT recommended and do not offer much protection. 
  4. Coolers or other special containers will not be returned.

 

Amount to Send (varies for certain larger categories)

The number of bottles/cans to be sent for the competition depends on the size of the bottle/can the beer is in and competition category it is entered into. Please use the following as a guideline:

Attention: Some categories have a larger number of competing entries, therefore will undergo more rounds of judging and will require more samples to be sent. Please be sure to use the appropriate information below, based on the category your entries will be judged in.

 

Large categories: India Pale Ale, Wood & Barrel Aged categories, and others TBA in December 2019. 
Container Size Amount to Ship
 588 ml (19.9 oz) or less 18
589 ml (20 oz) and higher 12
ALL OTHER CATEGORIES NOT LISTED ABOVE
Container Size Amount to Ship
322 ml (10.9 oz) or less 16
323 ml (11 oz) – 588 ml (19.9 oz) 12
589 ml (20 oz) and higher 8

International Breweries –  Shipping Information

Breweries located outside the U.S. may ship beer entries one of the following ways:

  • International Consolidation Points: The Brewers Association has set up consolidation points in the following countries: Australia, Brazil, Canada (2 – Eastern & Western), Chile, China, Japan, Mexico, Netherlands
    •  Participating breweries may elect to ship their entries to one of the consolidation points instead of directly to the United States. The Brewers Association will then arrange for the beers to be shipped from the consolidation points to the United States. Beers will be due to consolidation points between 17 – 26 February, 2020.   
  • Use Your United States Distributor/Importer: If your beers are currently distributed in the U.S., your distributor may deliver them directly to the host distributor. Details on this location will be shared once registration is complete.
  • Ship Directly Using an International Courier: DHL is heavily advised as a recommended international carrier, but if you plan to use a different international courier, please notify WBC@CraftImports.us (Craft Imports / Global Craft) of your shipper. Note: Breweries that use a courier that bills customs charges back to the Brewers Association will be responsible for paying all of these charges before their beers are judged.
    • Importer of Record:
      • Craft Imports LLC
      • 901 East E St, Suite 201
      • Wilmington, CA 90744
      • Eli Raffeld – eli@craftimports.us – 617-470-3732
      • Craft Imports Federal Basic Permit: CA-I-16863
      • Craft Imports Colorado Import Number / Liquor License: 4708328
    • (If NOT using DHL as shipper) Customs Broker Information:
      • Amy Hoang
      • World Exchange Inc.
      • 11205 S La Cienega Blvd. Los Angeles, CA 90045
      • TEL: (310 )670-5800 – FAX: (310) 670-5847
      • Email: a_hoang@worldexchangechb.com
      • Office Hours 7:00 am – 4:00 pm, Mon – Fri

    Required Documents When Shipping (International Only)

    Breweries must include a Commercial Invoice when shipping beers to the competition from outside the U.S.

    A Commercial Invoice includes:

    1. Description – indicate “samples for evaluation” next to description
    2. Indicate $0 value of the shipment.
    3. Quantity of bottles
    4. Unit measure in liters
    5. FDA Facility Registration Number
    6. Country of Origin Very Important for Entrants Outside the United States

Registering Your Brewery with the U.S. FDA (Compliance for International Breweries Only)

The U.S. government and FDA require that all importations of beer, including samples, are subject to FDA prior notice. Each entrant outside the U.S. must file prior notice with the FDA.

  1. Set up an account with the United States FDA. Begin the process at the top of this page.
    1. Here is a PDF guide to walk you through the food facility registering process. This includes information (page 5) on who to use for the United States Agent+.
    2. +For US Agent, use the following information:
      • Craft Imports LLC
      • 901 East E St, Suite 201
      • Wilmington, CA 90744
      • Eli Raffeld – eli@craftimports.us – 617-470-3732
      • Craft Imports Federal Basic Permit: CA-I-16863
      • Craft Imports Colorado Import Number / Liquor License: 4708328
    3. Please file prior notice with the FDA, just before shipping your beers to the US or to a consolidation point.
      1. Harmonized Tariff Schedule Number: 2203-00-0030
      2. The FDA product code for beer is 32ACT04 Once you receive your login information, go back into the system and “Register a Food Facility”.

International Breweries –  Global Consolidation Points

Country Address Contact
Australia

Nomad Brewing Co.

Attn: WBC 2020

5 Sydenham Road

Brookvale NSW, 2100

Australia

John Latta

email: johnny@experienceitbeverages.com.au

Phone: +61 2 9907 4113

Brazil

Cervejaria Tarantino

Attn: WBC 2020

Rua: Miguel Nelson Bechara 316

02712-130

SAO PAULO –SP

Jessika Alves / Gilberto Tarantino

email: wbc2020@tarantino.net.br

whatsapp: 011 96472-9673

Delivery hours:

9:00am -4:00pm

Canada – British Columbia

Central City Brewers & Distillers

Attn: WBC 2020

12922 115 Ave

Surrey, BC V3R 2N1

Canada

Shaun Birak

email: shaun@centralcitybrewing.com

Phone: (604) 202-9163

Canada – Ontario

Junction Craft Brewing

Attn: WBC 2020

150 Symes Road

Toronto, ON M6N 0B1

Canada

Tom Paterson

email: tom@junctioncraft.com

Phone: 416-951-6367

Chile

Beervana

Attn: WBC 2020

Juan Vicuña 1446

Santiago, Chile

Ben Wood

email: ben@beervana.cl

Phone: +56 990497335

China

送货地址

上海市闵行区通海路255号45号库长懋仓库

联系人:邱林,手机:13601758223

Mark Zhang

email: mark.zhang@dxcel.com.cn

terry.sun@dxcel.com.cn

qiulin@dxcel.com.cn

phone: 86-21-52400937 ext. 215

Europe

Bier&Co Rotterdam

Attn: WBC 2020

Abraham van Stolkweg 98

3041 JA Rotterdam

The Netherlands

Rick Kempen

Phone: +31 10 411 2879

email: r.kempen[at]bierenco.nl

Japan

Isewan Kaiun Warehouse (handling by Nagano Trading Co.,ltd.)

Attn: WBC 2020

2-17, Aomi 3-chome, Koto-ku, Tokyo 135-0064

World Distribution Center(Warehouse building)

Takayuki Myohoji

t.myohoji@naganotrading.com

Eli Raffeld

eli@craftimports.us

Phone: 03-3520-1815 

Mexico

Cebada Malteada

Attn: WBC 2020

Pino 343 Bodega 55. Santa María la Ribera

Cuauhtémoc. CdMx. 06400

Mexico

Steve Corona

contacto@cebadamalteada.com

Jacob Miranda

jacob@cebadamalteada.com

phone: (+52) 5575919130

U.S. Breweries –  Shipping Information

Looking for ways to save money on shipping? Breweries may consolidate shipments when sending competition beers. This saves time and money! Consider contacting your local guild or other nearby breweries to discuss the option of palletizing your competition entries and shipping them together via a freight company, which tend to encounter less issues (loss of shipment, breakage, etc.) than individual shipments sent via UPS or FedEx.

Please do not use the United States Postal Service (USPS). FedEx, UPS, DHL, and private couriers work well, and freight companies work best.

When sending beer via UPS or FedEx, it may be best to schedule a pickup from your home or place of business. Often shipments brought directly into a UPS or FedEx store may get denied as shipping alcohol is against UPS and FedEx policy (unless you have a business account that allows for these type of shipments).

All regulatory and financial burdens associated with submitting samples to the World Beer Cup are the sole responsibility of the entering brewery. C.O.D shipments will not be accepted.

Merchandise & Beer Donations for Competition Volunteers

The World Beer Cup utilizes hundreds of volunteers who spend numerous hours over the course of 4-5 weeks helping to prepare and sort your competition entries into the 110+ categories of the competition, so that they are ready to be judged correctly! If you are able, feel free to consider sending additional beer and/or brewery merchandise for our dedicated volunteers in appreciation for the work they do!