Packaging & Shipping Beers

Beers Must Arrive March 13 – March 17, 2023
(Feb. 27–March 2, 2023 at Global Consolidation Points)

Competition entries must be received at the shipping address between March 13 and March 17, 2023. Detailed shipping information will be sent to participating breweries once the registration process is completed. Please carefully read the following to plan properly and to ensure your beer entries arrive on time. Late entries will not be judged.

To manage your competition registration information:

Competition Beer Samples – Labeling & Quantity Requirements

Brewing companies that normally bottle or can their products must send the beer in its commercially available container with the beer’s standard label.

(Print labels here)

  • Clarity and accuracy are key, please use the barcode beer labels emailed to you by the Brewers Association — these print on Avery 5160 label sizes)
  • Verify Information: Make sure the info on the label matches the info we have registered for the competition exactly. If the info differs at all, it will cause problems during sorting and judging. The World Beer Cup is not responsible for issues caused due to errors in labeling.
  • Print them: Print official barcode labels and affix one label to each bottle with adhesive (adhesive labels, clear packing tape, glue, etc.). Do not rubber band or tie loose paper to the bottles or use clear labels – this will surely cause issues during sorting.
  • Place them vertically on the side of the can or bottle. It is easier to scan barcodes when placed vertically.
  • Don’t worry about these things: 
    • You do not need to remove any commercial labels that are already on the bottle/can.
    • Detailed Judging information and pouring instructions  on the label — this information is provided to judges separately.
  • Please consider shipping extra bottles for our volunteer sorting crew that works hours in the cooler getting the competition beers sorted and inventoried for the competition.
  • Non-US Breweries ONLY – Government Warning Label: All beers produced outside of the U.S. without U.S. federal label approval must attach a label with the following text: For sample purposes only. Not for resale.Government Warning labels Government Warning: (1) According to the Surgeon General, women should not drink alcoholic beverages during pregnancy because of the risk of birth defects. (2) Consumption of alcoholic beverages impairs your ability to drive a car or operate machinery and may cause health problems.

Packaging Beers for Shipment

Package your beers in a way to withstand rough handling during transit. The World Beer Cup is not responsible for broken shipments. We will contact breweries if broken bottles are received, however time may not allow replacement bottles to be shipped. Determine the type of packaging that will ensure your beers maintain the best quality possible. Some breweries include cold packs in their shipments.

  1. Barcode Box Labels. Please use the shipping labels emailed to you by the Brewers Association (these are 2×4″ or Avery 5963 label sizes). Affix one label to each shipping box with adhesive (adhesive labels, clear packing tape, glue, etc.). Remember to hand write the total number of boxes being shipped on each shipping label (i.e. Box #1 of 3, Box #2 of 3, Box #3 of 3, etc.)
  2. Create a packing list/inventory each box: place one copy in the box, and keep one copy for yourself. In an instance where there is an issue with your shipment (i.e. one of a brewery’s four boxes are damaged in shipment), it is much easier and quicker to find a solution when the brewery has kept track of which entries were packed and shipped in a specific box. 
  3. Secure bottles/cans to avoid breakage: secure your samples so that they are packed to withstand very rough handling during transit. Specialized beer shipping containers are best, as they provide the best protection against damage. Newspaper and packing peanuts are NOT recommended as they do not offer much protection. 
  4. Coolers or other special containers will not be returned.

(Print labels here)

The number of bottles/cans to be sent for the competition depends on the size of the bottle/can the beer is in and competition category it is entered into. Please use the following as a guideline: Some categories have a larger number of competing entries, therefore will undergo more rounds of judging and will require more samples to be sent. Please be sure to use the appropriate information below, based on the category your entries will be judged in.

The following two categories undergo 5 rounds of judging, and therefore will need to send more samples of beer for judging. These categories are:

5-Round Large categories:

  • Cat. 102: American-Style India Pale Ale
  • Cat. 103: Juicy or Hazy India Pale Ale
Bottle/Can Container Size Amount to Ship
 588 ml (19.9 oz) or less 18
589 ml (20 oz) and higher 12

The following categories undergo 4 rounds of judging, and therefore will need to send more samples of beer for judging. These categories are:

4-round Large categories:

  • Cat. 7: Herb and Spice Beer
  • Cat. 18: Experimental Beer
  • Cat. 19: Experimental India Pale Ale
  • Cat. 25: Fruited American-Style Sour Ale
  • Cat. 29: Wood- and Barrel-Aged Strong Beer
  • Cat. 30: Wood- and Barrel-Aged Strong Stout
  • Cat. 36: International Pilsener or International Lager
  • Cat. 37: Hoppy Lager
  • Cat. 39: German-Style Pilsener
  • Cat. 41: Munich-Style Helles
  • Cat. 57: International India Pale Ale
  • Cat. 63: South German-Style Hefeweizen
  • Cat. 93: American-Style Strong Pale Ale
  • Cat. 94: Juicy or Hazy Strong Pale Ale
  • Cat. 95: Imperial India Pale Ale
  • Cat. 96: Juicy or Hazy Imperial India Pale Ale
Bottle/Can Container Size Amount to Ship
 588 ml (19.9 oz) or less 16
589 ml (20 oz) and higher 10

All other categories not listed above:

Bottle/Can Container Size: Amount to Ship
322 ml (10.9 oz) or less 16
323 ml (11 oz) – 588 ml (19.9 oz) 12
589 ml (20 oz) and higher 8

(For US breweries, breweries shipping direct to United States, or delivering beer via a local U.S. importer/distributor only)

The World Beer Cup utilizes hundreds of volunteers who spend numerous hours over the course of 4-5 weeks helping to prepare and sort your competition entries into the 110+ categories of the competition, so that they are ready to be judged correctly! If you are able, feel free to consider sending additional beer and/or brewery merchandise for our dedicated volunteers in appreciation for the work they do!

Breweries Outside the U.S.

Breweries located outside the U.S. may ship beer entries one of the following ways:

  1. Official Consolidation Point (Pre-registration required by 4 February)
  2. Direct Ship to United States

The U.S. government and FDA require that all breweries sending beer in for the competition register their facility with the FDA – whether shipping directly OR sending through a consolidation point. Each entrant outside the U.S. must register with the FDA.

  1. Set up an account with the United States FDA. Begin the process at the top of this page.
    1. Here is a PDF guide to walk you through the food facility registering process. This includes information (page 5) on who to use for the United States Agent+.
      • NEW for 2022: the registraton system will ask for a “UFI” number (or DUNS number) – this step is optional for 2022, however, will be required for all future years. The DUNS number can be obtained by contacting D&B by phone at 866-705-5711 or by visiting D&B’s website at http://www.dnb.com/duns-number.html.
    2. For U.S. Agent, use the following information:
      • Craft Imports LLC
      • 901 East E St, Suite 201
      • Wilmington, CA 90744
      • Email: WBC@CraftImports.us
      • Tel: 617-470-3732
      • Craft Imports Federal Basic Permit: CA-I-16863
      • Craft Imports Colorado Import Number / Liquor License: 4708328

Required Documents When Shipping (Breweries Outside U.S. Only)

  1. Ship Using International Consolidation Points
    • The Brewers Association has set up consolidation points in the following countries: Australia, Brazil, The Netherlands, Italy, United Kingdom, Japan, and Mexico
    •  Participating breweries may elect to ship their entries to one of the consolidation points instead of directly to the United States. The Brewers Association will then arrange for the beers to be shipped from the consolidation points to the United States. Beers will be due to consolidation points Feb. 27–March 2, 2023.   
    • You may need to include a commercial invoice that matches the information provided on the shipping registration form if your shipment is crossing a country border to reach the consolidation point. You may use the template below to assist with this.
    • Additional information:
      • Do not package samples in wood or send on wooden pallets as wood is not accepted by US Customs. We cannot accept the risk of detaching cartons affixed to the pallet for risk of breakage.
      • Do not include any other items in the shipment than the samples themselves. No coasters, glassware or other material should be send as that may cause the shipment to be disallowed by US Customs.
      • When sending multiple entries in terms of cartons, please indicate this on the cartons. For example, when sending three cartons, mark each cartons as “1 of 3, 2 of 3, 3 of 3” respectively.
      • Mark each carton on the outside with your brewery name and write “WBC 2022”

Australia (Pending)

TBD

Brazil

Realli Insumos Cervejeiros
Attn: WBC 2022
Rua James Holland 354 – Barra Funda
CEP 01138-000
Sao Paulo – SP

CONTACT:

Paola Della Monica
Email: contato@realli.com.br
(011) 94142-2923


Delivery hours: 9:00am -11:00am | Monday – Friday

Europe

Bier&Co Rotterdam
Attn: WBC 2022
Abraham van Stolkweg 98
3041 JA Rotterdam
The Netherlands

CONTACT: Rick Kempen

Phone: +31 65534 3450
r.kempen[at]bierenco.nl

italy

FRMD ALE SRL
Attn: WBC 2022
Via Boschetti 89/1-97/8
24050 GrassobBio (BG)
Italy

Delivery Hours: Monday – Friday: 9:00am – 12:30pm / 2:00pm – 5:00pm

Please call before delivering

Dabel Galati

+39 340 83 29 738

dabel[at]frimidale.com

Japan*

*Cannot Accept Shipments from outside of Japan
Isewan Kaiun Warehouse (handling by Nagano Trading Co.,ltd.)
Attn: WBC 2022
2-17, Aomi 3-chome, Koto-ku, Tokyo 135-0064
World Distribution Center (Warehouse building)

CONTACT: Takayuki Myohoji

t.myohoji@naganotrading.com

Phone: 03-3520-1815 

Mexico

Cebada Malteada
Attn: WBC 2022
Pino 343 Bodega 55. Santa María la Ribera
Cuauhtémoc. CdMx. 06400
Mexico

CONTACT: Nelly Uresti

contacto@cebadamalteada.com
phone: (+52) 5575919131

United Kingdom

World Beer Cup 2022
c/o Euroboozer
Notley Farm, Abbots Langley
WD5 0GX


Delivery times Monday to Friday 8am to 5pm only

Please ensure all boxes are clearly labelled “World Beer Cup”

Breweries located outside the U.S. may ship beer entries one of the following ways:

Required Documents When Shipping (Breweries Outside U.S. Only)

  1. Direct Delivery to U.S. – All beers must arrive at the address below March 13–17, 2023 (not earlier or later)
    • Shipping Address:
    • BA – WBC 2023
    • 587 S. Taylor Avenue
    • Louisville, CO 80027
    • Use Your United States Distributor/Importer: If your beers are currently distributed in the U.S., your distributor may deliver them directly to the host distributor. Details on this location will be shared once registration is complete.
    • OR Ship Directly Using an International Courier: DHL is heavily advised as a recommended international carrier, but if you plan to use a different international courier, please notify WBC@CraftImports.us (Craft Imports / Global Craft) of your shipper. Note: Breweries that use a courier that bills customs charges back to the Brewers Association will be responsible for paying all of these charges before their beers are judged.

Breweries must include a Commercial Invoice when shipping beers to the competition from outside the U.S. Please do not contact World Exchange Inc. (listed as customs broker below) for commercial invoice review. Instead, all customs inquiries should be send to wbc@craftimports.us

  • Using DHL to Ship your Entries (RECOMMENDED)
  • Using alternate carrier (NOT DHL) to ship your entries – not recommended
    • Prepare a commercial invoice: the invoice templates below may be used to create your commercial invoice. Items in Red must be completed by breweries.
    • Commercial Invoice Template (If shipping with other carrier — Not DHL)
    • Commercial Invoice includes
      • Description – indicate “samples for evaluation” next to description
      • Indicate $0 value of the shipment.
      • Quantity of bottles
      • Unit measure in liters
      • FDA Facility Registration Number
      • Country of Origin Very Important for Entrants Outside the United States
        • Customs Broker Information (Please do not contact
          • Amy Hoang
          • World Exchange Inc.
          • 11205 S La Cienega Blvd. Los Angeles, CA 90045
          • TEL: (310 )670-5800 – FAX: (310) 670-5847
          • Email: wbc@craftimports.us
          • Office Hours 7:00 am – 4:00 pm, Mon – Fri
        •  “Importer of Record” (this information is for customs purposes only – DO NOT SHIP to these addresses):
          • Craft Imports LLC
          • 901 East E St, Suite 201
          • Wilmington, CA 90744
          • Email: wbc@craftimports.us
          • TEL: 424-368-0197
          • Craft Imports Federal Basic Permit: CA-I-16863
          • Craft Imports Colorado Import Number / Liquor License: 4708328
    • Please file prior notice with the FDA, just before shipping your beers to the U.S.
      1. Click Here for a PDF guide illustrating how to File Prior Notice.
      2. Here is an example of a completed Prior Notice Entry.
      3. Harmonized Tariff Schedule Number: 2203-00-0030.
      4. The FDA product code for beer is 32ACT04. Once you receive your login information, go back into the system and “Register a Food Facility”.

U.S. Breweries

Looking for ways to save money on shipping? Breweries may consolidate shipments when sending competition beers. This saves time and money! Consider contacting your local guild or other nearby breweries to discuss the option of palletizing your competition entries and shipping them together via a freight company, which tend to encounter less issues (loss of shipment, breakage, etc.) than individual shipments sent via UPS or FedEx.

Please do not use the United States Postal Service (USPS). FedEx, UPS, DHL, and private couriers work well, and freight companies work best.

When sending beer via UPS or FedEx, it may be best to schedule a pickup from your home or place of business. Often shipments brought directly into a UPS or FedEx store may get denied as shipping alcohol is against UPS and FedEx policy (unless you have a business account that allows for these type of shipments).

All regulatory and financial burdens associated with submitting samples to the World Beer Cup are the sole responsibility of the entering brewery. C.O.D shipments will not be accepted.